Administrative Assistant
Quincy, MA 
Share
Posted 23 days ago
Job Description
Administrative Assistant
  • Job ID #:JR64232
  • Functional Area:Administrative
  • Position Type:Full-Time Regular
  • Experience Desired:Entry Level
  • Education Desired:High School Diploma or equivalent
  • Primary Location:US-Massachusetts-Quincy 2 Heritage Drive, 2nd Floor-3-720
  • Secondary Location(s):
  • Travel Percentage:0.00
  • Relocation Provided:No

.

Are you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the team

FIS's Wealth and Retirement Administration team is one of the fastest growing areas within FIS. Specifically, the Wealth Outsourcing team supports many of the industry's leading clients with middle and back office support for their Wealth business. We service these clients globally along with multiple hubs in the US. The environment is dynamic. We are looking for someone to manage the activities of a growing office space in a fast-paced, collaborative environment.

What you will be doing

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. May work for one or several department professionals, executives, or managers.

Administrative duties: scheduling and organizing meetings and appointments, distribute/produce correspondence/reports, filing, order office supplies, book travel arrangements, copying, binding, scanning, maintain contact lists. etc

  • Scheduling and reporting, submit and reconcile expense reports, prepare and monitor invoices

  • Maintain computer and manual filing system, handle sensitive information

  • Greet and assist visitors, provide information by answering questions

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

What you bring:

  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Proficient in MS Office, Powerpoint (and ability to compile presentations)
  • At least 3 years of experience in the field or in a related area
  • Strong organizational and planning skills along with being self-motivated

What we offer you

  • Competitive salary and benefits

  • A variety of career development tools, resources and opportunities

  • The chance to work on some of the most challenging, relevant issues in financial services & technology

  • Time to support charities and give back in your community

  • A fantastic range of benefits designed to help support your lifestyle and wellbeing

  • Great work spaces with dedicated and motivated colleagues

  • A broad range of professional education and personal development opportunities

  • A work environment built on collaboration, flexibility and respect

Varied and challenging work to help you grow your technical skillset

With a 50-year history rooted in the financial services industry, FIS is the world's largest global provider dedicated to financial technology solutions. We champion clients from banking to capital markets, retail to corporate and everything touched by financial services. Headquartered in Jacksonville, Florida, our 53,000 worldwide employees help serve more than 20,000 clients in over 130 countries. Our technology powers billions of transactions annually that move over $9 trillion around the globe. FIS is a Fortune 500 company and is a member of Standard & Poor's 500 Index.

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here: www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf and here:www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

As part of the selection process this role may require an assessment to determine suitability

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.


FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

For positions located in the US, the conditions below apply.

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check)

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

 

Job Summary
Company
FIS
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
Email this Job to Yourself or a Friend
Indicates required fields