The Supervisor, IP Docketing is responsible for managing the docketing staff and oversees the workflow and performance of the IP Docketing Team. This position ensures compliance with all filing due dates and IP docketing processes. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Boston, MA; Chicago, IL; Los Angeles, CA; San Francisco, CA; Washington, DC

• Supervise the workflow and performance of the IP Docketing team. This includes providing ongoing performance feedback and leading the annual staff performance evaluation process.
• Determine training needs and work closely with the Director, IP and the IP Docketing Coordinator to develop a training schedule and facilitate training within the team. Lead the integration of new team members.
• Assist with maintaining existing processes and developing new procedures to improve the efficiency and accuracy of the team.
• Help coordinate activities to increase overall group effectiveness and minimize duplication of efforts.
• Maintain and further develop the country law files as well as the auto-docketing configuration in the IP docketing system.
• Run weekly discrepancy reports to verify that no matters or deadlines have been deleted.
• Ensure new records have been opened based on NBI requests and that the Zero Docket Policy for statutory actions has been completed.
• Serve as a subject matter expert and an escalation point for the team, and act as a liaison to IT and outside vendors.
• Manage the docketing software application; serve as subject matter expert, key contact.
• Oversee client file transfers, both incoming and outgoing, to ensure these are facilitated in accordance with established procedures.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 4-5 years of IP experience, preferably within a law firm or professional services environment.
• Bachelor's Degree required. Work experience in lieu of a degree will be considered.
• Extensive knowledge of US and foreign patent and trademark prosecution procedures. This includes statutory and filing deadlines.
• Demonstrated leadership, organization, and time management skills.
• Excellent interpersonal, organization and communication skills, both verbal and written.
• Demonstrated ability to handle highly confidential information.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Proficiency in windows-based software, including Microsoft Office Suite and document management systems (i.e., NetDocuments).
• Proficiency in IP docketing systems
• Ability to work on a team, build relationships, express ideas effectively and maintain a positive atmosphere.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:

• Boston, MA: $85,408 to $123,879
• Chicago, IL: $81,849 to $118,717
• Los Angeles, CA: $85,408 to $123,879
• San Francisco, CA: $88,967 to $129,040
• Washington, DC: $85,408 to $123,879

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

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