Process payroll payments to company employees.
Essential Duties & Key Responsibilities:
Universal:
* Document and review current payroll processes and procedures.
* Review and validate payroll data for accuracy as needed.
* Run and suggest improvements for various payroll audits.
* Respond promptly to employee and profit center payroll inquiries.
* Communicate with employees and business units as required.
* Other activities, duties, and responsibilities as assigned.
Payroll:
* Post payroll transactions.
* Process trade payroll checks, coordinate check printing and distribution with profit centers.
* Review and validate data entry by payroll clerk.
* Ensure compliance with union CBA requirements for payment and reporting of various union benefits.
* Oversee timely processing of payroll cycles for assigned payroll areas.
* Prepare cash/payroll reconciliation for Canadian payroll including journal entries to transfer labor costs to projects.
* Coordinate stop payment requests.
* Process unemployment claims.
* Maintain position master data for weekly employees.
* Assist with union payroll audits.
* Prepare and submit Canada concurrent payroll information for processing.
* Create standard changes for annual updates and for new pay rates.
* Assist with clearing escheatment exceptions.
* Research bank reconciliation exceptions.
* Maintain employee payroll master data.
* Complete and process request for income verification.
* Produce payroll reports as required.
* Assist with process improvements.
* Assist with payroll mailings to business units.
Payroll Tax:
* Audit employee payroll tax configurations for compliance.
* Register new payroll tax jurisdictions.
* Monitor incoming payroll tax notices and conduct related research.
* Prepare, reconcile, and process monthly relocation gross ups.
* Set up new tax authorities in internal software and payroll systems.
* Research and reply to payroll tax questions.
* Process and submit quarterly multiple worksite reports.
* Track and maintain unemployment rate notices.
* Process tax refund deposits from various jurisdictions. |
- Associate's Degree preferred or Bachelor's Degree, from accredited degree program and minimum of 2 years of recent
payroll experience, and multi-state payroll, bank reconciliations, escheatment, and garnishments experience preferred
* General knowledge basic accounting principles
* Must be accountable to research problems and resolve to completion, escalate issues promptly, learn and apply knowledge
quickly, and meet deadlines
* Excellent data entry skills, to include 10 key pad proficiency with limited input errors, previous experience with gross to net
payroll processing skills
* Must be highly organized, detail oriented, maintain accuracy, and self-check work
* Able to work independently, with some oversight, and in team environment
* Must follow established procedures and execute directions to completion without need of follow up by management
* Must have good work ethic and integrity, dependable, adaptable, cooperative, and motivated to take on new responsibilities
* Professional written and verbal communication skills, and general office skills
* Proficiency with databases and computer applications, including Microsoft Office suite of applications including MS Access
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the
essential functions. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision
abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. While
performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle or feel objects, tools, or
controls, and reach with hands, talk, and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally
lift and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform
essential functions. While performing the duties of this job, the employee occasionally works in an office or remote setting. The
noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance
with company safety policies, procedures, and applicable laws.
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