The Town of Needham seeks an energetic and motivated individual to fill the full-time position of Administrative Specialist. This position provides administrative, financial, and grant management services to Needham's Director of Health and Human Services and to the Lead Trainer/Shared Services Manager in support of the Regional Training Hub and Public Health Excellence/Shared Services grants. This is a grant-funded position with state funding committed through at least 6/30/2027, pending appropriation and programmatic needs.

CON #24101

• Aids the Director of Health and Human Services in grant writing, communications, budget management, and coordination needs.
• Coordinates with the Lead Trainer/Shared Services Manager to make sure all needed equipment, spacing, and training capacity needs are met.
• Coordinates with Town of Needham's Accounting Department about all grant reporting requirements.
• Liaison between Needham Public Health and MDPH to secure approvals for funding and expenses within grant guidelines and requirements.
• Prepares and processes payment invoices, including coding of expense categories.
• Process payroll for all training grant-funded staff.
• May serve as a back-up to existing administrative and financial staff within the Health & Human Services Department.
• Attends meetings for both Needham Public Health and State-required meetings for the Regional Field Training Hub and Public Health Excellence/Shared Services grants.

• Knowledge of office administration, financial record keeping and automated office systems
• Superior written and verbal communication skills
• Ability to prepare routine to complex correspondence and reports utilizing Microsoft office applications.
• Advanced proficiency in Microsoft Excel, Word and Outlook.

• Experience with financial management software, primarily Infinite Visions program.
• Prior experience with website design and maintenance; CivicPlus experience will be especially useful.

To apply, please submit your resume, cover letter, and application by clicking "Apply."

Applications will be accepted on a rolling basis with the first round of review to begin for applications received before 5 PM on April 24, 2024.

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at .