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Municipal Assistant/Part-time (PDF)
Lexington, MA
Job Description
EMPLOYMENT OPPORTUNITY
Town of Lexington
We are currently accepting applications for one (1) part time, non-benefited, positions of:
Municipal Assistant
Department of Recreation and Community Programs
Starting Hourly Rate: $23.19
Hours will fluctuate; 4:00pm-9:00pm/4 days a week; up to 19 hours per week
The REQUIRED Town of Lexington application form and cover letter must be received in the Town's
Human Resource Department.
GENERAL SUMMARY:
Under the general supervision of the Community Center Director, performs a variety of clerical and
administrative tasks at the customer service counter to support the overall operation of the Department
and its programs during late afternoons, evenings and weekends.
ESSENTIAL JOB FUNCTIONS:
* Processes registrations for Department programs and provides information and assistance to the
general public regarding programs and services. Answers phones and greets walk-in customers,
responds to inquiries, and/or directs customers to the appropriate staff member.
* Receives payments for program registration. Verifies and processes funds received in cash, check, and
credit card form. Assigns funds to appropriate program categories utilizing the software registration
program.
* May assist with preparation of program mailings, class lists, and program materials and handouts. May
assist with editing and proof reading seasonal brochures, and other documents.
* Assists with departmental correspondences.
* Assists in scheduling tennis courts and ball fields for Town citizens.
* Prepares end of shift paperwork, including transaction reports, credit card transactions and secures
receipts and cash.
* Maintains a variety of print and electronic files and records for the Department.
* Processes incoming and outgoing mail on a daily basis.
* May perform special projects and other related duties as required, directed, or as the situation dictates.
* Regular attendance at the workplace is required.
SUPERVISORY RESPONSIBILITY:
None.
MINIMUM EDUCATION & EXPERIENCE:
High School diploma with a minimum of one year of increasingly responsible related administrative
support experience.
ADVANCED EDUCATION & EXPERIENCE:
None.
QUALIFICATIONS:
Knowledge of:
* Modern office procedures, methods and computer/software equipment.
* Principles and procedures of record keeping.
* Business letter writing and basic report preparation techniques.
* Basic mathematical and accounting processes.
* Effective customer service techniques.
Ability to:
* Perform responsible administrative support services involving the use of independent judgment.
* Coordinate multiple tasks while working in a busy environment with frequent interruptions.
* Operate computer and various software necessary for performing assigned duties.
* Type at a speed necessary for successful job performance.
* Work independently in the absence of supervision.
* Communicate clearly and concisely, both orally and in writing, and maintain effective working
relationships.
* Effectively handle an environment which involves close contact with coworkers and the public.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Work is performed in a highly trafficked, busy office with frequent interruptions. Operates computer,
printer, photocopier, fax machine, typewriter, and other office equipment. Work requires extended periods
of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity.
The above statements are intended to describe the general nature and level of work being performed by
people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities
and duties required. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the position.
*External and internal applicants, as well as position incumbents who become disabled as defined
under the Americans With Disabilities Act, must be able to perform the essential job functions (as
listed) either unaided or with the assistance of a reasonable accommodation to be determined by
management on a case by case basis.
This job description does not constitute an employment agreement between the employer and employee,
and is subject to change by the employer, as the needs of the employer and requirements of the job
change.
APPLICATION PROCESS
All applicants are required to complete a Town application form, available from the Internet at
www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the Human
Resources Department. Resumes may be attached to the application form as additional information, but cannot
serve as a substitute for completing the required application form.
CORI screening required.
Application and resumes must be received in the Town's Human Resource Department
The Town reserves the right to modify the application deadline, and/or accept applications after the deadline, to
best serve the interest of the community.
After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one
or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been
made regarding their individual application.
Individuals who need accommodations in order to participate in this process should contact the Human Resources
Department.
Questions regarding this hiring process should be addressed to the:
Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
(781) 698-4590
Town of Lexington
We are currently accepting applications for one (1) part time, non-benefited, positions of:
Municipal Assistant
Department of Recreation and Community Programs
Starting Hourly Rate: $23.19
Hours will fluctuate; 4:00pm-9:00pm/4 days a week; up to 19 hours per week
The REQUIRED Town of Lexington application form and cover letter must be received in the Town's
Human Resource Department.
GENERAL SUMMARY:
Under the general supervision of the Community Center Director, performs a variety of clerical and
administrative tasks at the customer service counter to support the overall operation of the Department
and its programs during late afternoons, evenings and weekends.
ESSENTIAL JOB FUNCTIONS:
* Processes registrations for Department programs and provides information and assistance to the
general public regarding programs and services. Answers phones and greets walk-in customers,
responds to inquiries, and/or directs customers to the appropriate staff member.
* Receives payments for program registration. Verifies and processes funds received in cash, check, and
credit card form. Assigns funds to appropriate program categories utilizing the software registration
program.
* May assist with preparation of program mailings, class lists, and program materials and handouts. May
assist with editing and proof reading seasonal brochures, and other documents.
* Assists with departmental correspondences.
* Assists in scheduling tennis courts and ball fields for Town citizens.
* Prepares end of shift paperwork, including transaction reports, credit card transactions and secures
receipts and cash.
* Maintains a variety of print and electronic files and records for the Department.
* Processes incoming and outgoing mail on a daily basis.
* May perform special projects and other related duties as required, directed, or as the situation dictates.
* Regular attendance at the workplace is required.
SUPERVISORY RESPONSIBILITY:
None.
MINIMUM EDUCATION & EXPERIENCE:
High School diploma with a minimum of one year of increasingly responsible related administrative
support experience.
ADVANCED EDUCATION & EXPERIENCE:
None.
QUALIFICATIONS:
Knowledge of:
* Modern office procedures, methods and computer/software equipment.
* Principles and procedures of record keeping.
* Business letter writing and basic report preparation techniques.
* Basic mathematical and accounting processes.
* Effective customer service techniques.
Ability to:
* Perform responsible administrative support services involving the use of independent judgment.
* Coordinate multiple tasks while working in a busy environment with frequent interruptions.
* Operate computer and various software necessary for performing assigned duties.
* Type at a speed necessary for successful job performance.
* Work independently in the absence of supervision.
* Communicate clearly and concisely, both orally and in writing, and maintain effective working
relationships.
* Effectively handle an environment which involves close contact with coworkers and the public.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Work is performed in a highly trafficked, busy office with frequent interruptions. Operates computer,
printer, photocopier, fax machine, typewriter, and other office equipment. Work requires extended periods
of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity.
The above statements are intended to describe the general nature and level of work being performed by
people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities
and duties required. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the position.
*External and internal applicants, as well as position incumbents who become disabled as defined
under the Americans With Disabilities Act, must be able to perform the essential job functions (as
listed) either unaided or with the assistance of a reasonable accommodation to be determined by
management on a case by case basis.
This job description does not constitute an employment agreement between the employer and employee,
and is subject to change by the employer, as the needs of the employer and requirements of the job
change.
APPLICATION PROCESS
All applicants are required to complete a Town application form, available from the Internet at
www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the Human
Resources Department. Resumes may be attached to the application form as additional information, but cannot
serve as a substitute for completing the required application form.
CORI screening required.
Application and resumes must be received in the Town's Human Resource Department
The Town reserves the right to modify the application deadline, and/or accept applications after the deadline, to
best serve the interest of the community.
After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one
or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been
made regarding their individual application.
Individuals who need accommodations in order to participate in this process should contact the Human Resources
Department.
Questions regarding this hiring process should be addressed to the:
Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
(781) 698-4590
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
High School or Equivalent
Required Experience
1+ years
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