Conduct daily operations of the main lobby and reception area Greet visitors and direct them to appropriate personnel Manage incoming calls Handle all incoming mail, email, faxes and telephone calls Monitor facility security Assist with shipping and delivery Coordinate with Risk and Facilities Department to maintain updated Vendor Certificates of Insurance Serve as liaiso

Provide solutions, illustrations, and case designs during the financial services sales process. Build strong relationships with key stakeholders, including producers, back offices, company wholesalers, and internal counterparts. Ability to collaborate within a team environment to help drive sales. Excel in a fast paced, ever changing environment. Deliver trusted, professi

Manage the front desk Politely greet visitors Answer phone and email correspondence, in a professional manner Mail pick up and drop off to appropriate locations/people Organizing, filing, scanning, etc. Place office orders for supplies Coordinate incoming invoices (with manager) General administrative duties, as assigned Coordinating with insurance companies to ensure acc

Vaco has partnered with our client to hire a Medical Appointment Scheduler to join their team! The Surgery Scheduler schedules all surgical procedures and assures that all of the appropriate clinical and insurance coding information is collected for the surgery schedule. Scheduler receives requests to schedule procedures from physician offices and schedules the procedure

Vaco has partnered with our client to hire an Executive Administrative Assistant to join their team! Where Cambridge, MA (Hybrid M Thu Onsite, Friday remote) Hours 9 00 5 00 When Immediate need Pay $30/hour Responsibilities Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing cor

Provide solutions, illustrations, and case designs during the financial services sales process. Build strong relationships with key stakeholders, including producers, back offices, company wholesalers, and internal counterparts. Ability to collaborate within a team environment to help drive sales. Excel in a fast paced, ever changing environment. Deliver trusted, professi

Administrative support, including coverage of phone lines, expense reimbursement, calendar management, meeting preparation, making copies, etc. Coordinate internal and external meeting logistics including Outlook meeting requests, conference room booking, security clearance, agenda preparation and collating/distribution of materials, food & beverage coordination Maintain

Manage the front desk Politely greet visitors Answer phone and email correspondence, in a professional manner Mail pick up and drop off to appropriate locations/people Organizing, filing, scanning, etc. Place office orders for supplies Coordinate incoming invoices (with manager) General administrative duties, as assigned Coordinating with insurance companies to ensure acc

Vaco Boston has partnered with our client to help fill a Medical Administrative Assistantrole. Responsibilities Receive and assist patients as needed Type medical documents (e.g. physician dictations and patient charts) Maintain detailed patient and medical records Manage office communications (e.g. phone, correspondence) Schedule medical appointments Work with insurance

Vaco has partnered with our client to hire an HR Coordinator to join their team. This role will be supporting the talent acquisition team. Where Boston, MA (hybrid) When Immediate need Pay $25 $33/hour COVID Vaccines + Booster and 2023 2024 Flu shot required Responsibilities Assists in the employment process by timely scheduling of employee health screens and new employee

(include, but not limited to) Process incoming accounts payable invoices Match invoices to purchase orders Code/review general ledger account number coding for invoices Get proper approval for invoices without purchase orders Enter invoices for sales and use tax accuracy Track Monthly sales and use tax accrual Report amount to sales tax departments Respond to and resolve v

(include, but not limited to) Process incoming accounts payable invoices Match invoices to purchase orders Code/review general ledger account number coding for invoices Get proper approval for invoices without purchase orders Enter invoices for sales and use tax accuracy Track Monthly sales and use tax accrual Report amount to sales tax departments Respond to and resolve v

Coordinateoffice activities and operations to secure efficiency and compliance to company policies Supervise administrative staff and divide responsibilities to ensure performance Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e mail, letters, packages etc.) Support budgeting and bookkeeping procedures

Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Take dictation and minutes and accurately enter data Monitor office suppl

Report updates, discrepancies, errors, and potential disqualifications Submit pay information to Payroll Manager Monitor and ensure timely follow up Build strong business relationships Run accurate and timely reports Research and resolve pay issues or concerns Maintain pay information in ADP and ensure accuracy Qualifications Excellent written and oral communication skill